Information letters for diesel passenger cars

In accordance with Article 14 [1] of the General Data Protection Regulation, the Danish Environmental Protection Agency is as data controller obligated to inform you, how we treat your personal data.

The following is to inform you how we process the personal data that we collect.

1. We are the data controller – how do you contact us?

The Danish Environmental Protection Agency is responsible for the processing of your personal data. You will find our contact information below.

The Danish Environmental Protection Agency

Tolderlundsvej 5

DK-5000 Odense C

CVR No.: 25798376

Phone: +45 72 54 40 00
E-mail: mst@mst.dk

2. Contact the Danish Environmental Protection Agency's Data Protection Officer

If you have any questions about our processing of your personal data, you are always welcome to contact our Data Protection Officer:

E-mail: dpo@mim.dk
Phone: +45 23 11 15 86
Letter: Tolderlundsvej 5, DK-5000 Odense C, att. Data Protection Officer

3. The purpose of and legal basis for the processing of your personal data

We process your personal data for the following purposes:

To inform you, that you have driven in a Danish low emission zone in a diesel-powered passenger car, which does not meet the low emission zone requirements for diesel-powered passenger cars coming into force on October 1^st

In this regard, your personal data will be subject to the necessary processing, including, for example, archiving pursuant to the Danish Act on Public Access to Documents in Public Files (offentlighedsloven). Furthermore, your data will be stored in accordance with the Danish Archives Act (arkivloven).

Legal basis for processing personal data:

The Environmental Protection Act [2] Section 15 a (8). The personal data is processed on the basis of the General Data Protection Regulation article 6 (1)(e) – exercise of public authority.
Statutory order no. 1066 of 3^ndof August 2023 on requirements for diesel-powered lorries, buses, vans and passenger cars in municipally determined low emission zones, etc.
When we process national identification numbers, it is for the purpose of lawful unique identification in accordance with the section 11 of the Danish Data Protection Act [3].

4. Categories of personal data

We process the following categories of personal data:

Name
Address
National identification number/company registration number
Vehicle registration number
Time and place of entry into the low emission zone
In some instances, the size of your company

5. Recipients or categories of recipients

The Danish Environmental Protection Agency does not disclose personal information to third parties for marketing or other commercial use.

The Danish Environmental Protection Agency disclose your personal data to the following recipients:

The Danish Environmental Protection Agency disclose personal information to third parties if we are obliged to do so in accordance with other legislation – e.g. to grant access to documents according to the Public Access to Information Act and the Environmental Information Act.
The Danish Environmental Protection Agency leaves your personal information in the care of our data processors, e.g. the Agency for Governmental IT Services.

6. Transfer to recipients in third countries, including international organizations

We do not transfer your personal data to recipients outside of the EU/EEA.

7. The source of your personal data

The Danish Environmental Protection Agency receives your personal data from Sund & Bælt Holding A/S.

8. Storage of your personal data

As a public authority, we are required by the Danish Public Access to Information Act to record all documents and information that are relevant to a case or the administration in general.

Your personal data in our electronic case and document handling system will be transferred to the Danish National Archives in accordance with the rules in the archive legislation after the end of the record period in which the case has been closed.

For a period after the end of the record period in which the case has been closed and transferred to storage in the Danish National Archives, we will continue to have access to the information in a historical version of the record period in our system.

9. Your rights

Under the Data Protection Regulation, you have rights in relation to our processing of your personal data.

If you want to exercise your rights, you can contact us via Digital Post.

If you do not have access to Digital Post, you can contact us via e-mail. If you contact us via e-mail (mst@mst.dk) make sure not to send sensitive personal information, confidential information or information regarding criminal offenses. In the subject field, please indicate which right you wish to exercise.

Right of information (right of access)
You have the right to access the information we process about you and certain supplementary information.

Right to rectification (correction)
You have the right to have incorrect information about yourself corrected.

Right to erasure
In certain cases, you have the right to have your information deleted before the time of our general deletion occurs. The right to erasure of information held by public authorities is limited due to the rules on public recording and archiving.

Right to restrict processing
In certain situations, you have the right to have the processing of your personal data restricted. If the processing of your personal data is restricted, we may only process your information - apart from for storage purposes - with your consent, or for the purpose that legal claims can be established, asserted or defended, or to protect a person or important public interests. It should be noted in this context, that archival purposes are to be regarded as important public interests.

Right to objection
If our processing of your personal data is based on article 6.1.e - public interest or exercise of public authority, you are entitled to object to our processing of your personal data of reasons that may relate to your particular situation.

Find more information about your rights as a data subject on the Danish Data Protection Agency’s website.

10. Complaint to the Danish Data Protection Agency

Complaints of the Environmental Protection Agency's processing of personal data are to be lodged with The Danish Data Protection Agency. You will find the Danish Data Protection Agency's contact information on www.datatilsynet.dk.

Have you received a letter stating that your minibus will be included in the low emission zone regulation?

Information on data