In accordance with Article 14 [1] of the General Data Protection Regulation, the Danish Environmental Protection Agency is as data controller obligated to inform you, how we treat your personal data.
The following is to inform you how we process the personal data that we collect.
1. We are the data controller – how do you contact us?
The Danish Environmental Protection Agency is responsible for the processing of your personal data. You will find our contact information below.
The Danish Environmental Protection Agency
Tolderlundsvej 5
DK-5000 Odense C
CVR No.: 25798376
Phone: +45 72 54 44 66
E-mail: mst@mst.dk
2. Contact the Danish Environmental Protection Agency's Data Protection Officer
If you have any questions about our processing of your personal data, you are always welcome to contact our Data Protection Officer:
- E-mail: dpo@mim.dk
- Phone: +45 93 59 70 11 (every Wednesday at 10-12 AM (CET))
- Letter: Tolderlundsvej 5, DK-5000 Odense C, att. Data Protection Officer
3. The purpose of and legal basis for the processing of your personal data
We process your personal data for the following purposes:
- To inform you, that you have driven in a Danish low emission zone in a diesel-powered passenger car, which does not meet the low emission zone requirements for diesel-powered passenger cars coming into force on October 1st
In this regard, your personal data will be subject to the necessary processing, including, for example, archiving pursuant to the Danish Act on Public Access to Documents in Public Files (offentlighedsloven). Furthermore, your data will be stored in accordance with the Danish Archives Act (arkivloven).
Legal basis for processing personal data:
- The Environmental Protection Act [2] Section 15 a (8). The personal data is processed on the basis of the General Data Protection Regulation article 6 (1)(e) – exercise of public authority.
- Statutory order no. 1066 of 3ndof August 2023 on requirements for diesel-powered lorries, buses, vans and passenger cars in municipally determined low emission zones, etc.
- When we process national identification numbers, it is for the purpose of lawful unique identification in accordance with the section 11 of the Danish Data Protection Act [3].
4. Categories of personal data
We process the following categories of personal data:
- Name
- Address
- National identification number/company registration number
- Vehicle registration number
- Time and place of entry into the low emission zone
- In some instances, the size of your company
5. Recipients or categories of recipients
The Danish Environmental Protection Agency does not disclose personal information to third parties for marketing or other commercial use.
The Danish Environmental Protection Agency disclose your personal data to the following recipients:
- The Danish Environmental Protection Agency disclose personal information to third parties if we are obliged to do so in accordance with other legislation – e.g. to grant access to documents according to the Public Access to Information Act and the Environmental Information Act.
- The Danish Environmental Protection Agency leaves your personal information in the care of our data processors, e.g. the Agency for Governmental IT Services.
6. Transfer to recipients in third countries, including international organizations
We do not transfer your personal data to recipients outside of the EU/EEA.
7. The source of your personal data
The Danish Environmental Protection Agency receives your personal data from Sund & Bælt Holding A/S.
8. Storage of your personal information
We cannot currently specify how long we will keep your personal information. However, we can inform you that your information is often covered by the Danish Archives Act, which obliges us to store it until it must be archived or discarded in accordance with the Act. In addition, we only process your information for as long as it is necessary for the purpose of which it was collected. When we no longer have a legal or administrative purpose, the information is deleted in accordance with the Danish Environmental Protection Agency’s policy for deletion of personal information.
9. Your rights
Under the Data Protection Regulation, you have rights in relation to our processing of your personal data.
If you want to exercise your rights, you can contact us via Public Digital Post.
If you do not have access to Digital Post, you can contact us via e-mail mst@mst.dk. If you contact us via e-mail make sure not to send sensitive personal information, confidential information or information regarding criminal offenses.
In the subject field, please indicate which right you wish to exercise.
Right of access
You are entitled to become informed with which data we process about you as well as access to said information.
Right to rectification
You are entitled to have your personal data rectified.
Right to erasure
In certain cases, you are entitled to have information about you erased before the designated retention period has ended.
Right to restriction
In certain cases, you are entitled to have the processing of your personal data restricted. If you exercise your right to have processing restricted, we may in the future only process information – apart from storage – with your consent, for the purpose of establishing, enforcing or defending legal claims, to protect a person or public interest.
Right to objection
If our processing of your personal data is based on article 6(1)(e) - public interest or exercise of public authority, you are entitled to object to our processing of your personal data on the basis of reasons that may relate to your particular situation.
Find more information about your rights as a data subject on the Danish Data Protection Agency’s website www.datatilsynet.dk.
10. Complaint to the Danish Data Protection Agency
Complaints of the Environmental Protection Agency's processing of personal data are to be lodged with The Danish Data Protection Agency. You will find the Danish Data Protection Agency's contact information on www.datatilsynet.dk.
[1] Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).
[2] Bekendtgørelse af lov om miljøbeskyttelse nr. 48 af 12. januar 2024.
[3] Lov nr. 502 af 23. maj 2018 om supplerende bestemmelser til forordning om beskyttelse af fysiske personer i forbindelse med behandling af personoplysninger og om fri udveksling af sådanne oplysninger.
